HORTON PARISH COUNCIL

 

You are invited to attend the

ANNUAL MEETING OF HORTON PARISH COUNCIL

Which will be held on Wednesday 5th May 2021

To Be Held Remotely Via Zoom at 7.30pm

Joining Details Below:-

 https://us02web.zoom.us/j/88565074525?pwd=dWxPcktXQlY5QTA3czFoNXEvcEZPUT09

AGENDA

 

 

PRESENT:

 

APOLOGIES:

 

ELECTION OF OFFICERS:

 

DECLARATION OF INTERESTS

 

MINUTES:  Minutes of the meeting held on 27th January and 24th March to be confirmed and signed as correct.

 

MATTERS ARISING:

Councillors – Anything to report?

Cllr Mrs Patricia Trull – Anything to report?

 

 

AGENDA ITEM:

Public Participation – any member of the public wishing to speak will be given 3 minutes to speak on items on the agenda.  If they wish to raise any other matters, they should write to the clerk for inclusion in the next meeting or may do so at the Chair’s discretion

Co-option of new councillor – PC to hear applications.

Village Safety – Any safety issues to report? 

Review of Standing Orders.  Councillors have been emailed full details of it’s standing orders for review.  These include Code of Conduct, Complaints Procedures, Procedural Standing Orders, Data Protection Procedures, Financial Regulations.  These were adopted in 2015 - approval should be made for these orders to be formally adopted by councillors for a further year with any amendments if found necessary.

Councillor attendance policy

Zoom Meetings and Temporary Delegation to Clerk

Website – clerk to update

 

RECENT CORRESPONDENCE:

Information was distributed to villagers via the village email tree with help on how to complete the census and also a booklet on how to avoid scams which are on the increase nationwide.

 

PLANNING:

 

P21/00488/CLEA Notice of Decision email has been received in respect of continued use of the property as a single independent dwelling house.  Decision is Approve with Conditions.

P21/00897/F Notice of Decision email has been received in respect of the erection of a lean-to extension for a farm machinery store at Horton Farm, King Lane, Horton.  Decision is Approve with Conditions.

P20/19270/F Notice of Decision email has been received in respect of application for change of use from agricultural to campsite and siting of 5 no glamping pods at Widden Hill Farm, Horton.  Decision is Approve with Conditions.

P21/00605/CLP Notice of Decision email has been received in respect of application for demolition of existing building and erection of a detached garage.  Decision is Approve with Conditions.

Details of all planning applications may be found at www.southglos.gov.uk/planning

                                                      

FINANCE:

Accounts for year ending March 2021 and audit paperwork – for checking and approval.

Council to approve the Internal Audit Report.

Review and approval of Governance Statement 2020/21 – The RFO has signed in advance of the meeting – Chair to sign the statement after agreement that it is correct.   

 

Review and approval of Accounting Statement 2019/20 – The RFO has signed in advance of the meeting - Chair to sign the statement after agreement that it is correct.

 

Certificate of Exemption – This certifies that Horton Parish Council has an annual gross income and annual gross expenditure of less than £25,000.00 and does not exceed this amount. The RFO has signed in advance of the meeting - Chair to sign the document as his confirmation and return to PKF Littlejohn.

Dates for the Notice of Public Rights to be approved.

Chq no 431 was signed between meetings in the sum of £360.00 for 50% deposit needed to start new website as agreed and budgeted for in the January meeting when setting the precept.

 

Chq no 432 to Scribe Accounting in the sum of £154.08 to be signed for annual subscription to accounting system and support.

 

Chq no 433 to Paul King in the sum of £75.00 to be signed for internal audit carried out in April 2021.

 

Chq no 434 to Clerk in the sum of £130.74 for expenses including printer ink, Zoom subscription, internet access, A4 paper and computer virus protection.

 

 

Insurance Renewal – £594.95 – increase of £14 on previous years.

 

AOB

Date of Next Meeting:

Jo Baker is inviting you to a scheduled Zoom meeting.

 

Topic: My Meeting

Time: May 5, 2021 07:30 PM London

 

Join Zoom Meeting

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Meeting ID: 885 6507 4525

Passcode: 352039

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